2025 Nationwide Children's Extended Reality (XR) Symposium

Friday, November 7, 2025, 8:00 AM - 5:00 PM,  Nationwide Children's Hospital Conference Center

Join us on November 7^th, 2025, for the second annual Nationwide Children’s XR Symposium, a one-day event dedicated to exploring the transformative potential of extended reality (XR) in research and healthcare. This year’s symposium will bring together clinicians, researchers, educators, developers, and innovators from across the United States and beyond to share cutting-edge projects, foster collaboration, and inspire the future of immersive technology in pediatric and clinical settings.

We are honored to welcome Dr. Brennan Spiegel, Director of Health Services Research at Cedars-Sinai and a global leader in medical virtual reality, as our 2025 keynote speaker. Additional featured speakers will represent leading institutions including Cleveland Clinic, The Ohio State University, University of Michigan, KU Leuven (EU), Griffith University (Australia), and more.

Topics will include:

• Clinical applications of XR

• XR in medical education and simulation

• Innovations in XR

• Research methods and evaluation in immersive tech

The day will also feature a main stage abstract session and interactive exhibits, offering attendees a chance to engage with emerging XR tools and connect with peers across disciplines.

Whether you're a seasoned XR professional or just beginning to explore its possibilities, this symposium offers a unique opportunity to learn, connect, and contribute to the growing XR community in our region.

Registration Rates

Early Bird Registration $150 ( Ends September 26, 2025)

Regular Registration $200 (Ends October 30, 2025)

Cancellation Policy

Cancellations received in writing no less than 20 days before the course will be refunded, less a 20% administrative fee. No refunds will be made on cancellations received after that date. Please send cancellation requests to [email protected].

Nationwide Children's Hospital reserves the right to cancel or postpone this program if necessary; in the event of cancellation, course fees will be fully refunded. We are not responsible for other costs incurred such as non-refundable airline tickets or hotel penalties.

Accessibility Statement
 
Nationwide Children's Hospital is committed to ensuring that its programs, services, goods and facilities are accessible to individuals with disabilities as specified under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Amendments Act of 2008.  If you have needs that require special accommodations, including dietary concerns, please contact the CME Conference Coordinator.

Mitigation of Relevant Financial Relationships

Nationwide Children's Hospital adheres to the ACCME’s Standards for Integrity and Independence in Accredited Continuing Education. Any individuals in a position to control the content of a CE activity, including faculty, planners, reviewers or others are required to disclose all relevant financial relationships with ineligible entities (commercial interests). All relevant conflicts of interest have been mitigated prior to the commencement of the activity.

Friday, November 7, 2025

On behalf of Nationwide Children's Hospital, we invite you to exhibit on November 7, 2025 at the 2025 Extended Reality (XR) Symposium.  This one-day event is dedicated to exploring the transformative potential of extended reality (XR) in research and healthcare. This year’s symposium will bring together clinicians, researchers, educators, developers, and innovators from across the United States and beyond to share cutting-edge projects, foster collaboration, and inspire the future of immersive technology in pediatric and clinical settings. If you are interested in joining us, please complete the 3-STEP REGISTRATION process listed below.

Step 1: Click "Exhibitor" and then "Exhibit at this Event" and it you will be lead through the registration and payment process.

Step 2: Pay online or send a check to the address listed on the next step (the exhibitor agreement).

Step 3: Once step 1 is complete, please download this exhibitor agreement to complete the registration process and confirm your participation. Once it is filled out and the last page is signed, please email it to [email protected]

** Note: Exhibitors will be accepted on a first come first serve basis, with all of the registration steps completed. 

If you would like, please click here to virtually view our Conference Center space.

Exhibit at this Event

Are you pushing the boundaries of extended reality (XR) in healthcare, research, or education?

We want to hear from you!

We’re excited to invite abstract submissions for a chance to present a 15-minute talk (10 minutes to present, with 5 min Q&A) on the main stage at our upcoming 2025 XR Symposium. This is your opportunity to showcase your innovative work, share insights, and inspire a diverse audience of clinicians, researchers, and technologists.  Whether you're advancing patient care, transforming education, enhancing clinical workflows, or pioneering new research through XR—your voice belongs on our stage.

We look forward to your ideas and to shaping the future of XR in healthcare—together.

Abstract Submission Guidelines:

 

• Eligibility:

  Abstracts containing research or innovative uses of virtual reality, augmented reality, mixed reality, and other immersive technologies can be submitted. Topics may include, but not limited to:

  • Clinical Applications of XR
  • Medical Education & Training
  • XR Innovations
  • Research & Evaluation
  • XR Design & Development

   

   

• Formatting:
  • Abstract titles may not be longer than 2500-3000 characters, including spaces. Identifying information like author or institution names must not be included in the title.
  • Abstracts should be structured under the following headings: Background, Methods, Results, and Conclusion.
  • There is limit of 500 words, for the abstract text. Information included in tables or images does not count toward this limit.
  • Most text document formats are acceptable, including PDF and docx. Abstracts may include up to two images. Maximum file size is 8MB.
  • Any author wishing to include a table with their abstract must submit the table as an image file type.
  • Authors are responsible for obtaining any necessary image permissions for inclusion in their abstracts. 
    
    
• Presentation rules:
  • Presenters must present in person
  • Submission of an abstract constitutes a commitment by the author(s) to register and present the abstract (if selected for presentation) at the date, time and location specified in the acceptance notification
  • Abstracts may be presented only by authors listed in the author string at the time of submission
  • All presentations will be in English
  • The corresponding author certifies that all authors named in the abstract have agreed to its submission for presentation; that any animal studies conform with the October 2014 revision of The Guiding Principles in the Care and Use of Vertebrate Animals in Research and Training by the American Physiological Society; and that any human experimentation conducted conforms with the principles of the Declaration of Helsinki of the World Medical Association, and meets all the requirements governing informed consent of the country in which the research was performed.
  • By submitting an abstract, the corresponding author affirms that their co-authors have participated sufficiently in the intellectual content, the analysis of data and the writing of the abstract to take public responsibility for it
  • Corresponding authors affirm that they and the other authors submitting an abstract certify that the data included in their abstract submission and/or presented is truthful, original, unduplicated and without fraud or fabrication

 

Submit your Abstract

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